Billing Clerk/Receptionist

Birmingham Insurance Defense Law Firm seeking full time Billing Clerk/Receptionist.

Responsibilities:

  • Answer telephone & take messages;
  • Collect and enter firm/client expenses into billing system;
  • Prepare and send cover letters and emails to clients and vendors concerning billing and expense invoices;
  • Run conflict checks in case management software (Amicus Attorney);
  • Open and close physical and electronic case files (Amicus Attorney, PCLaw, Windows file);
  • Enter/transcribe dictated and handwritten attorney time entries into case management & timekeeping software including identifying and assigning proper UTBMS codes;
  • Prepare pre bills for all attorneys (PCLaw);
  • Review pre bills for purpose of compliance with billing guidelines, process and prepare invoices for delivery to clients for payment;
  • Revise/modify pre bills (PCLaw/Amicus Attorney);
  • Upload monthly and quarterly bills/invoices to electronic billing platforms;
  • Manage accounts receivable;
  • Manage expense account, prepare expense and reimbursement checks;
  • Prepare/run reports from case management and accounting software;
  • Open and distribute mail.

Qualifications: Exceptional organizational skills, attention to detail and good communication skills are required. A qualified candidate should have strong accounting and computer skills including proficiency in using Adobe Acrobat (Professional), Microsoft Office (Word, Excel & Outlook), prefer experience in PCLaw, Amicus Attorney or other similar case management and billing software as well as electronic billing platforms. Must be able to scan, save, and edit .pdf documents and other file formatted documents. Candidate must be familiar with UTBMS codes.