Legal Assistant

Summary

Our law firm is in search of a Full Time Legal Assistant to join our team. The Legal Assistant will be responsible for supporting attorneys by performing a variety of administrative duties, including drafting legal correspondence, answering phones, and greeting visitors and communicating with attorneys, clients, and court personnel. If you are a professional with a strong sense of discretion, we encourage you to apply for this position today.

We are looking for:

  • Ability to support multiple attorneys
  • Stable career history and excellent references
  • Excellent computer skills; technically savvy and able to transition easily to new software systems
  • Required: MS Office Preferred: Orion Law, Worldox
  • Prefer someone proficient in MS PowerPoint
  • Excellent typing skills and experience transcribing dictation
  • Ability to prepare, or learn how to prepare, rough drafts of litigation pleadings and settlement documents, filing documents with State and Federal courts (including e‐filing)
  • High level of organization and detail‐oriented
  • A ‘can‐do’ attitude with the ability to change direction quickly and accurately
  • Excellent communication skills, good public relations with clients
  • Observes confidentiality
  • Fluency in any foreign languages a plus

Essential Duties & Responsibilities

  1. Operates a computer; transcribes dictation.
  2. Types correspondence, memoranda, and other legal documents; drafts standard correspondence, memoranda, and other documents.
  3. Screens telephone calls and records messages. Communicates with clients as needed.
  4. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered.
    • If necessary, routes mail to specific delivery service and follows up on timely delivery.
  5. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
  6. Opens new files, performs conflict of interest checks with file room records, and maintains all client and general files.
    • Conducts periodic review for possible storage of older files; prepares files to be closed.
    • Maintains files for all active and off docket matters.
    • Keep filing up to date.
  7. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
  8. Makes appointments for attorney(s).
  9. Processes bills; proofs billing sheets; reviews and edits bills.
  10. Performs legal assistant duties as requested including filings with courts.
  11. Performs overload typing of dictation as time permits and as requested by other attorneys.